Reusable shifts
Keep your regular working patterns in a shift library.
- Named shift templates
- Start and finish times
- Unpaid breaks
- Shift colours
- Overnight shifts
- Optional role labels
Staff Rota
In detail.
Reusable shifts, staff assignments and the changes that make each week different.
3 feature groups
The rota
Place shifts on dates and add the people working them.
- Monthly calendar
- Several staff per shift
- Changes for individual days
- Shift notes
- Copy a week with its assignments
Your sites
Plan across locations and focus on one site when you need to.
- Site-specific shifts
- Templates for any site
- Site filter for the rota
- Staff cover across sites
The regular shift and the one-off change.
Your shift library holds the hours you reuse. The calendar holds the dates and the people working them.
In the library
Save the name, start, finish, unpaid break and colour. Optionally give the shift a site or a role label.
On the calendar
Choose the day and assign active staff. Edit that day’s hours or break, add notes, or change who’s working.
Late finishes belong on the rota too.
A shift ending after midnight stays together. The calendar marks it with +1 to show that the finish falls on the following day.
Across midnight
An end time equal to or earlier than the start is treated as the next day. There’s no need to split the shift.
A role is a label
An optional role appears against the shift. Staff permissions are managed separately in Access Permissions.
The rota sits alongside the rest of the day.
Check busy hours in Reporting and manage who can do what in Access Permissions.
Questions and answers.
Can I change a shift for one day?
Yes. Change that day’s start, finish, unpaid break or notes without editing the reusable shift template.
Can I copy a rota into next week?
Yes. The copy includes the week’s shifts, their sites and the people assigned to them. Review the following week and adjust anything that differs.
Can one shift include several people?
Yes. Assign several active staff members to the same shift. You can change the people assigned to an individual day.
Does the rota record hours worked?
The rota records planned shifts. Plus and Enterprise include Time & Attendance for clock entries, timesheets and comparison with scheduled hours.
Can I schedule across sites?
Yes. Set a shift for a particular site or any site. The calendar includes a site filter when you have multiple sites.
Can a shift finish after midnight?
Yes. If the end time is the same as or earlier than the start, the shift runs into the following day. It carries a +1 marker on the rota.
Bring next week’s rota.
We’ll show you how to set up your shifts, add your team and plan the week in Tillable.